Export Controls - What You Need To Do

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  • Assure that all technical data about export-controlled commodities qualify as "publicly available" (e.g., publish early and often).

Do Not

  • Do not accept publication controls or access/dissemination restrictions (such as approval requirements for use of foreign nationals).
  • Do not enter into 'secrecy agreements' or otherwise agree to withhold results in research projects conducted at the University or that involve University facilities, students, or staff.
  • Do not accept proprietary information from another that is marked "Export Controlled." Return to the manufacturer any materials they provide to you about export-controlled equipment that is marked "Confidential." Review any Confidentiality/Non-Disclosure Agreements to insure that UC and you are not assuming the burden of restricting dissemination based on citizenship status or securing licenses.
  • Do not provide citizenship, nationality, or visa status information for project staff to others or include such information in proposals. It is a violation of the Department of Homeland Security Citizenship and Immigration Services regulations, of the federal Privacy Act, and the California Information Practices Act to do so. It is also contrary to University policy to discriminate on this basis or to select research project staff on any basis other than merit. (See
  • Do not agree to background checks or other arrangements where the external sponsor screens, clears, or otherwise approves project staff. University policy allows for background screening conducted by the University when appropriate to the position.
  • Do not attend meetings where foreign nationals are prohibited from attending. Do not sign the DD2345, Militarily Critical Technical Data Agreement, as a condition of attending a conference or receiving materials from the government.