Email Notifications
Automated eCAF Email Notifications
The eCAF System contains specific routing paths for campus approval forms. As campus approval forms move along the routing path between C&G Analyst, PI roles, Chair and Dean, automated e-mail notifications are generated. Following are details and examples of eCAF e-mail notifications.
Who
eCAF roles define the routing path of Campus Approval Forms. PIs, Co PIs, C&G Analysts, Chairs and Deans will receive e-mail notifications as a Campus Approval Form moves along when action by them is necessary.
What
These e-mail messages contain the eCAF ID, Department Due Date, Sponsor and Project Title and they will detail the action required by the user. A hyperlink directly to the eCAF system is included in each email for convenience. These announcements are system-generated so users should not use the REPLY option.
When
Automated e-mail messages are generated when the following actions are initiated:
- PI submits eCAF to C&G analyst
- C&G analyst approves and sends eCAF to Prime PI
- Prime PI approves and sends eCAF to Co-PIs
- Prime PI (if No Co-PIs) or Co-PIs approve and send to Chair
- Chair(s) approve and send eCAF to Dean(s)
- PI or C&G analyst requests an alternate IDC rate to OR
- CGO assignment is made, notice sent to the Prime PI and the C&G Analyst(s)
- RED rejects eCAF to the C&G Analyst(s)
- RED, Preliminary Approval
- RED, Final Approval notification
Samples of eCAF generated e-mail announcements:
PI submits eCAF to C&G Analyst
|
Date: 15 Dec 06 10:07:27 This e-mail serves as notification that the prime PI Marlene Zuk has submitted an eCAF. Please review this eCAF at http://pamisdev.ucr.edu. eCAF-ID: 00000211 This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server. |
PI or C&G Analyst requests an alternate IDC rate to RED
|
Date: 15 Dec 06 10:12:42 This e-mail serves as notification that Patricia Baxter has requested a waiver for eCAF 00000211. eCAF-ID: 00000211 This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server. |
C&G Analyst approves and sends eCAF to PI
|
Date: 15 Dec 06 10:33:51 This e-mail serves as notification that the Contract & Grant Analyst has prepared eCAF 00000211. An action on your part as the Prime PI is now required. Please review the budget and complete the research integrity tab at http://pamisdev.ucr.edu. eCAF-ID: 00000211 This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server. |
PI approves and sends eCAF to Co-PIs
|
Date: 15 Dec 06 13:51:26 This e-mail serves as notification that Prime PI Marlene Zuk has approved eCAF 00000211. An action on your part as the Co-PI is now required. Please review the budget/proposal, provide comments (optional), and complete the research integrity tab. You then may approve and send to the Chair or disapprove and return to the Contract & Grant Analyst at http://pamisdev.ucr.edu. eCAF-ID: 00000211 This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server. |
PI (if No Co-PIs) or Co-PIs approve and send to Chair
|
Date: 15 Dec 06 16:33:26 This e-mail serves as notification that eCAF 00000211 is ready for Chair review. Please review this proposal at http://pamisdev.ucr.edu and provide comments, as appropriate. After completing your review, please approve and send to Dean or disapprove and return to the Contract & Grant Analyst. eCAF-ID: 00000211 This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server |
Chair(s) approve and send eCAF to Dean(s)
|
Date: 15 Dec 06 16:59:28 This e-mail serves as notification that the Chair(s) have approved eCAF 00000211. The eCAF has been routed to the Dean for the following reason(s): The following PIs are chair: Marlene Zuk Please review this proposal and provide comments, as appropriate, at http://pamisdev.ucr.edu. After completing your review, please approve and send to the Office of Research or return to the Contract & Grant Analyst. eCAF-ID: 00000211 |
CGO assignment is made, notice sent to the Prime PI and the C&G Analyst(s)
|
Date: 15 Dec 06 17:02:46 This e-mail serves as notification that eCAF 00000211 has been assigned within the Office of Research. eCAF-ID: 00000211 If you have any questions or need to provide additional information, please contact the assigned Contract & Grant Officer: Kerwin Lawrence This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server. |
RED rejects eCAF to the C&G Analyst(s)
|
Date: 18 Dec 06 09:33:02 This email serves as notification that eCAF 00000119 has been rejected by the Office of Research. eCAF-ID: 00000119 OR Comments: For further information please contact the assigned Contract & Grant Officer: Sylvia Campos This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server. |
RED, Preliminary Approval notification
|
Date: 18 Dec 06 08:59:55 This email serves as notification that preliminary approval of eCAF 00000102 has been granted. eCAF-ID: 00000102 OR Comments: Approved by Cynthia Parish at 12/18/2006 08:59:55 |
RED, Final Approval notification – with modifications
|
Date: 18 Dec 06 09:22:32 This email serves as notification that final approval of eCAF 00000102 has been granted. The following is the change made by OR Environmental Health and Safety The COEUS proposal number is 07060521. For further information please contact the assigned Contract & Grant Officer: Mayela Castillo This is an automatically generated message. Do not use the "REPLY" button as your message will not be received and will be returned to you by the mail server. |